REFERENCE NUMBER: GGVAC2019-30
HR and Administration Assistant
The successful candidate for this position will support administration and HR functions. Administration: - Maintain and update regularly records of inventory; - Developing and implementing new administrative systems, such as record management; - To review facility related billing and ensure utilisation of the most cost-effective suppliers - To manage the general office facilities, services and vendors, as well as organising maintenance - Administrate and store corporate documents including contracts, NDAs, personnel JDs, insurance documents, certificates, client emails and correspondence; - Organising business travel - Undertake administrative functions in the short term for the organisations such as entering key dates in a corporate diary, handling incoming calls and emails; - Writing reports for senior management and delivering presentations Health and Safety - To lead Health & Safety, First Aid and Fire Safety initiatives within the Glasgow HQ. - Maintain H&S policies and carry out risk assessments and take remedial action when required. HR: - Maintaining employee files, and have a good working knowledge of GDPR - Carry out full recruitment cycle including Employee onboarding, induction and sometimes training - Understand how to update and maintain employee handbook in line with legislation. - Promote the core company values through the support of positive relationships; - Organise team building activities, birthday celebrations etc.; - Provide guidance to staff regarding company’s policies; - Carry out HR projects - Have an excellent and up-to-date understanding of employment law. - Maintain databases, such as tracking salaries, and updating statutory information and relaying to COO
To undertake this post, individuals must have: - Administration experience within a HR environment; - Have a relevant degree and be prepared to undertake continuing professional development; - Have experience of business start-up and development; - Have good general IT skills and the ability to work with spreadsheets, word packages, PowerPoint etc.; - Have excellent written and oral communication skills; - Have an ability to manage their time and work independently. - Able to maintain a professional stance and appreciate confidentiality. Desirable: - Working towards or already associate member of CIPD. - Experience with office management i.e. inventory - Google Suite experience is a plus
Glasgow based business established and successful medical technology company and we are currently looking for an enthusiastic graduate to join our expanding team with a qualification in human resource management.
Degree in Psychology, HR or Business desirable.
Experience working in a start-up or SME is desirable.
Must be available to start immediately