Vacancy: Office Administrator

Optama Ltd

Job Title

Office Administrator

Reference Number

GGVAC2024-1758

Vacancy Details

Hours of Work

40

Salary/Wage

£24,960.00 / £12 p/h

Closing Date

05/08/2024

About the Company

We are a renewable energy sales and installation business. We install Solar Panels, Home Insulation and Air Source Heat Pumps into residential homes across Scotland.

Job Description

- Dealing with customer enquiries - Complaint handling - Support with book-keeping activities - Create and update databases/trackers for business purposes - Manage data entry - Oversee office inventory - Organise files and records - Assist with MCS Compliance - Provide general support to Management team.

Key Responsibilities

Working in a fast paced and busy office environment, main responsibilities would be: - Manage communication channels such as phone calls and emails. - Handle customer enquiries/complaints and ensure systems are updated to reflect customer interaction. - Maintain filing systems and ensure proper retention, protection and disposal of records. - Manage data entry and other record keeping tasks. - Procurement of office supplies

Experience and Knowledge

- Experience with Microsoft Office (Word, Excel, Outlook, Powerpoint, Teams) - Excellent communication skills - verbal and written. - Experience of working in an office environment

Key Skills

- Detail orientated - Punctual with excellent time keeping - Time management skills

Education, Qualifications and Training

Educated to standard grade level.

Additional Requirements

We are looking for a motivated and self-starter individual who can fit in well with our team.


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