Vacancy: Events Administrator

JOB TITLE: Events Administrator

REFERENCE NUMBER: GGA-2023-1489

HOURS OF WORK : 9am-5am
SALARY/WAGE: £12,074.40 / £6.45 p/h
CLOSING DATE: 05/06/2023

Make Believe Events


Modern Apprenticeship


Job Description

You must have strong interpersonal skills and be committed to delivering great customer service, but are also a very organised individual who works efficiently. This is a fast-paced role and quick thinking is key. A confident individual who has a real zest for creativity and is a go-getter would suit the company perfectly! A passion for weddings and events would be a great attribute to any candidate!

The job has varied tasks per week to suit the needs of the business and the busy wedding season.

The admin work will be alongside arranging wedding items to be perfectly presented on site at venues. As well as hands-on decorating of the weddings for the clients you will also be documenting them with photos for use on social media too. A real mix of responsibilities!

The job will be based in our Glasgow office for preparation and cleaning of events items, and then involve transporting items to venues mainly in the Glasgow area, but potentially all over Scotland.

This role can involve working off site independently and will involve some self management with office tasks/off site tasks, but will mainly be alongside other colleagues. You will be given on the job training with a good network of support around you at all times from the two directors of the business who are hands-on with all areas of the company.

The role is 36 hours per week, over 5 days with exact timings each day dictated by events/bookings and includes weekend work.

Key Responsibilities

• Working with the in house CRM System
• Replying to customer emails and messages
• Creating quotes and invoices for clients dealing with phone enquiries
• Helping the team prepare for events planned the the next few weeks
• Stock management
• Cleaning and preparation of hired items

Key Skills

You must have strong interpersonal skills and be committed to delivering great customer service, but are also a very organised individual who works efficiently. This is a fast-paced role and quick thinking is key.
A confident individual who has a real zest for creativity and is a go-getter would suit the company perfectly! A passion for weddings and events would be a great attribute to any candidate!
Set Training is an equal opportunities training provider and encourage applications from all different backgrounds, regardless of their race, sex, disability, religion/beliefs or sexual orientation.

Apprenticeship Framework Level

SCQF Level 6

Apprenticeship Framework Title

Diploma in Digital Application Support

Training Provider

Set Training

Company profile

We are Scotland’s leading wedding & event decor company based in Glasgow and serving customers across Scotland. We are industry leaders in wedding decor hire and are a multi award winning company with the ambition to continue our high level of customer service, quality of product and design. We cater to weddings, private events, and the corporate market.

Education, Qualifications and Training

Not essential however having National 5 English would be beneficial.
Not essential however having National 5 Business Management would be beneficial.

Experience & Knowledge

You’ll have a head start in this vacancy if you’ve completed a Foundation Apprenticeship in a related field. We’ll need you to provide evidence of your qualification and show you gained the relevant skills from your placement.

Any Additional Requirements

Passion for Social Media & Digital Marketing as well as being keen to have a career within events.

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