REFERENCE NUMBER: GGVAC2022-1119
Maintaining a list of all musicians available for work.
Booking musicians/resources/locations for events.
Sourcing artists where there is a requirement to do this.
Attending events as a representative of the Glasgow Barons
Providing the box office services at events i.e. collecting tickets/cash at the door/collating number of attendees, soundbites etc.
Assisting the musicians performing at the events such as ensuring their stands are set up etc., and where there are issues, seeking solutions and providing support for the Orchestra
Dealing with internal and external enquiries
Updating the Company website and social media pages
Arranging the production of marketing materials as and when required.
Engaging with the local community regularly to develop positive, productive relationships
Ensures all Company policy and procedures are maintained and complied with.
Managing incoming/outgoing invoices
Entering financial data into Xero accounting software
Banking cash received
Responding to internal queries regarding accounting matters timeously
Managing financial documents in line with internal procedures and HMRC guidelines
Monitoring budgets ensuring spend is within the designated project budget and timeframes
Producing monthly management reports for Board Meetings
Works closely with Artistic Director, Accountants and external auditors as and when required.
3. Performance Analysis
Identifying and understanding the performance information required by our partners.
Creating strategies to gather performance evidence required by funders.
Gathering metrics that can evidence what activity has been undertaken and illustrate how funder performance metrics can be evidenced.
Creating infographics, spreadsheets, questionnaires etc to be used to collect relevant information for funders and the Board.
Production of monthly analysis reports for the Board.
The Glasgow Barons are a musical Charity based in the Govan area of Glasgow. We are seeking a general manager with administrative and finance management experience to support our next stage of growth. The key responsibilities of the role include managing day to day operational activities, supporting the Artistic Director and Board of Trustees, overseeing the office administration and finance functions, and developing key performance metrics to support organisational development.
Excellent communication skills with the ability to communicate with people at all levels in the community.
Excellent organisational skills with the ability to work to tight deadlines.
Excellent customer service skills.
Fully rounded ICT skills with experience in using Google Teams, Email, Internet, Excel, Word, and accounting software such as Xero.
About the Company: The Glasgow Barons
Named after the shipbuilding barons, Govan’s orchestra revitalises local venues with performances and makes music with Govan’s diverse communities. Since our first concert in Govan Old Parish Church in May 2017, we have worked with local communities and agencies to build a new story for Govan as thriving arts hub, community music centre and regeneration orchestra. Our asylum-seeking and refugee Musicians in Exile have become famous for bringing diverse peoples together to tell new stories about Scotland’s new Scots.
Winners of the 2019 National Diversity Award as Community Organisation for Race, Religion and Faith, we are also finalists for the 2020 Scottish Community Business and Creative Regeneration awards by the Federation of Small Businesses and Scottish Urban Regeneration Forum respectively.
Ideally you will have relevant work experience or minimum Nat5, C1 CEF or equivalent in English.
The CEF is the common European Foundation for language assessment, and C1 is the level all students need to go to university here.
Ideally you will have previous administrative and financial management experience, with the ability to work to deadlines. It would be great if you had some experience of website and updating social media posts too.
The ability to work flexibly and sometimes outwith standard office hours of 9 to 5 will be required from time to time.